ISPI DFW: About Us

Chapter Information

ISPI DFW Chapter Board Positions

The following position descriptions are samples of the jobs performed by each person who assumes the role described. There may be other duties assigned throughout the year, or that change from year to year. While the Board attempts to have each of these positions filled each year, not all positions are required positions. In fact, based on the number of volunteers available, some positions may be combined into one role. Any member that desires to serve the membership at the local Board level is encouraged to self-nominate themselves for any position. All Board positions are encouraged to develop committees to serve with them to fulfill the roles and to provide as understudies and replacements, should the need arise.

President
Vice President - President-Elect
Immediate Past President
Secretary
Treasurer
Marketing Director
Public Relations Director
Membership Director
Programs Director
Technology Chair

President
The President performs such roles as:

leads or hosts monthly chapter meetings
liaisons with ISPI International
recruits Board members
chairs the nominating committee
coordinates annual Web site content changes with Technology Chair
oversees the financial needs of the organization
evangelizes ISPI to the community and potential members
performs a quality check of all publications for completion and accuracy

President-Elect
The President-Elect, also known as the Vice President:

assists Board members as needed to prepare for incoming roles
provides back-up to the President role
serves in a two-year commitment as President-Elect and President
organizes and delivers at least one professional skills seminar a year

Immediate Past President
The Immediate Past President, as well as any past President should

advise and support current and incoming Presidents of the Chapter
act as volunteer coordinator to help integrate new chapter members into active roles

Treasurer
The Treasurer should

be responsible for receipt of all funds
pay all debts as approved by the President
prepare annual budget
coordinate the budget review and approval by the current Board
maintain the bank account and supplemental financial services such as a PayPal account
report monthly financial status of the organization to the Board
maintain an accurate record of all financial activities using a tool such as QuickBooks provided by the Chapter
prepare and submit financial documents as necessary to any national, state, county, or city legal entity.

Membership Director
The Membership Director:

maintains all records of membership for the Chapter
coordinates membership records with ISPI International, as necessary.
forms a membership committee to welcome members at monthly meetings
provides membership information to potential members
reports on membership statistics to the Board at monthly Board meetings and to the membership in general in the Chapter newsletter
creates a successful membership strategy to satisfy and retain members
maintains the membership listing to assist the Programs Director at the monthly meeting for the purpose of collecting accurate meeting fees based on membership status
creates a list of attendees for each meeting based on membership status
creates and maintains a membership directory of all Chapter members

Program Director
The Programs Director is responsible for creating a program strategy for the year. This position may be divided into two positions: Programs - Monthly Meetings and Programs - Special Events. As a result each of the following activities may be necessary for each role:

defines the program for the year
identifies and recruits presenters for the programs defined
defines and coordinates the meeting locations with the Board approval
coordinates the presenter logistics
obtains speaker bios
creates program descriptions
prepares and submits program information to Public Relations Chair and membership
introduces speakers at meetings
obtains speaker materials for placement on Web site
maintains chapter flyer and Web page defining value of programs to members

Secretary/Communications Director
The Secretary or Communications Director is responsible for all communications to the chapter members:

sends meeting announcements to e-mail distributions lists prior to all meetings
takes minutes at Board meetings and forwards to the Technology Chair for placement on the Web site
assists with any administrative activities as needed
helps the President prepare and send out Board meeting agendas
arranges for monthly Board meeting facilities
develops and maintains the Chapter newsletter (and Newsletter committee)
develops and maintains regular Chapter communications coordinated with the Programs Directory and Technology Chair

Marketing Director
The Marketing Director is responsible for creating a marketing strategy for the year. This position may be divided into two positions: Marketing Director - Academic and - Corporate. As a result each of the following activities may be necessary for each role:

defines the marketing effort for the year
recruits new members and sponsors
writes press releases and submits to local news agency for delivery to the community
maintains a marketing strategy that can be enhanced every year
facilitates a membership drive to grow our local Chapter
defines a marketing vision model with objectives for the committee.

Public Relations Director
The Public Relations person:

collects Chapter information and communicating it to entities outside of the ISPI community including newspapers, radio stations and other professional organizations
creates and maintains a strategy to reach out to various community organizations (SHRM, ASTD, PMI, OD Network, and Chambers of Commerce, just to name a few)
builds networking relationships to drive and grow our Chapter
creates and improves ties and involvement with other Texas ISPI Chapters
increases awareness and recognition of Chapter within the community

Technology Chair
The Technology Chair:

maintains the Chapter's Web site
functions as Web master and site administrator
advises Board on technology initiatives within the Chapter
coordinates services with the vendor responsible for the Web site hosting
enhances our member's experience with the Chapter through technology
works with Board members to maintain Web content